What good looks like after a Box → SharePoint Online + OneDrive migration
Eliminated entirely once migration complete (typically £100-£300 per user/year).
End-to-end including site architecture + content + permissions migration.
External shares, collaborators, view-only links — all preserved via the migration tool.
Box admin removed; collaboration unified into SharePoint + Teams admin centres.
Why UK organisations migrate from Box to SharePoint Online + OneDrive
- ✓Eliminate Box subscription where M365 already includes SharePoint + OneDrive
- ✓Native integration with Teams, Office, Outlook, Power Platform
- ✓Microsoft Purview compliance (UK GDPR, retention, e-discovery) on a single platform
- ✓Defender for Cloud Apps + Sensitivity Labels for unified data protection
- ✓Modern co-authoring + Loop + Copilot for Microsoft 365 integration
- ✓Reduce per-user collaboration tooling cost by Box subscription
Migration phasing — typical Box → SharePoint Online + OneDrive programme
- 1
Discovery + SharePoint architecture
Weeks 1-3Box estate fingerprint (folder structures, sharing patterns, permissions); SharePoint architecture design (hub sites, team sites, communication sites); migration tool selection (ShareGate, Quest, AvePoint).
- 2
SharePoint provisioning
Weeks 4-6SharePoint hub + team site templates created; Sensitivity Labels + retention policies + external sharing settings configured; Defender for Cloud Apps connector activated.
- 3
Pilot wave (10-20 sites)
Weeks 7-9Pilot Box folders migrated to SharePoint sites; permissions validated; user training delivered; runbook refined.
- 4
Phased content migration
Weeks 10-14Box folder waves migrated per department; external collaborators re-invited; Box sharing links automatically translated to SharePoint equivalents where possible.
- 5
Box cutover + decommission
Weeks 15-16Box made read-only; final delta sync; Box account decommissioned; contract terminated.
What Servnet delivers in a Box → SharePoint Online + OneDrive migration
SharePoint architecture design
Hub sites, team sites, communication sites — sized to your collaboration patterns rather than 1:1 Box folder mapping.
Migration tool licensing
ShareGate, Quest On Demand or AvePoint Fly — licensed for the migration window.
Permissions preservation
Box ACLs translated to SharePoint permissions + Microsoft 365 groups; external collaborators re-invited.
Sensitivity Labels + retention policies
Purview Sensitivity Labels for classification + auto-labelling; retention policies aligned to legal requirements.
User training + change management
SharePoint + OneDrive training per wave; Teams co-authoring + Loop introduction.
Post-migration support
90-day hypercare; optional ongoing M365 managed service.
Top risks + how we mitigate them
Indicative: Box → SharePoint migrations typically run £18k-£45k professional services (excluding M365 licensing + migration tool licences). Total programme is usually a net saving from year 2 (Box subscription eliminated). Talk to us for a sized commercial proposal.
FAQs — Box → SharePoint Online + OneDrive
Can we keep Box for specific teams?
Yes — many migrations keep Box active for specific teams with workflows that don't translate easily (creative agencies, M&A teams with complex external sharing). We scope the residual Box estate honestly during discovery.
What about Box Notes, Box Sign, Box Relay?
Box Notes → OneNote or Loop; Box Sign → Adobe Sign / DocuSign / Microsoft Signature; Box Relay (workflow) → Power Automate. Discovery phase catalogues each surface and maps the migration target.
How do we handle Box's shared external links?
Active external sharing reviewed during discovery; high-value links re-issued from SharePoint with comms to external recipients; legacy Box links cease working at cutover. We document the cutover comms plan.
What if our security team wants something stricter than SharePoint defaults?
Sensitivity Labels + Defender for Cloud Apps + Conditional Access provide enterprise-grade controls beyond Box equivalents. We tune posture per workload class — typically stricter for HR / finance / legal than for marketing / sales.
Ready to scope your Box → SharePoint Online + OneDrive migration?
30-minute discovery call with an engineer who's run this migration before. Honest scoping, no sales script.
Book a scoping call →