The Evolution of Meeting Room Technology: A Comprehensive Guide

Meeting Room Technology has come a long way.

Meeting room technology has also evolved, and it has become an essential part of the modern business world. Meeting room technology has evolved to become more efficient and productive, changing the way businesses hold meetings. In this comprehensive guide, we explore the evolution of meeting room technology and its impact on businesses.

1. The Conference Call Era

The first significant breakthrough in meeting room technology was conference calls. It began to gain popularity in the 1960s, and it allowed people to communicate with others in different locations without leaving their offices. Conference calling also reduced the need for travel, and it helped many businesses save money. Conference calls were the primary means of communication for businesses over long distances for a long time.

2. Video Conferencing

Video conferencing came about in the late 80s. It allowed businesses to see the people they were communicating with, which improved communication. Video conferencing eliminated the need for face-to-face interaction and allowed people to have meetings remotely. It brought the benefits of face-to-face meetings without leaving the office. Travel time and costs associated with business meetings were significantly reduced and productivity improved.

3. Smart Boards

Smartboards came on the scene in the early 2000s. They switched meeting rooms’ manual whiteboards and flipped chart pads, providing more versatility and interactivity for presentations. Smart boards allow users to write, draw, and project images. They are perfect for brainstorming sessions and interactive meetings.

4. Mobile Devices

The introduction of mobile devices revolutionized the way we work. Smartphones, tablets, and laptops have significantly impacted meeting rooms. They allow people to work while on the go and have fostered a culture of remote working. Mobile devices have brought new possibilities in meeting technology such as document sharing and additional screen control.

5. AI-Powered Meeting Rooms

Today, meeting technology has gone beyond video calls and smartboards. Thanks to AI technology, meeting rooms can now make their audio and video calls and to-do lists without any human intervention. AI-powered meeting rooms can also recognize people’s faces and voices, which can make setting up virtual meetings, and other important events make engagement increase during meetings.


The evolution of meeting room technology has significantly impacted the way businesses conduct meetings. From conference calls to video conferencing, smart boards, mobile devices, and AI-powered meeting rooms, businesses can now hold meetings more efficiently and productively. Businesses have been able to reduce travel time and costs while improving productivity. Meeting room technology will continue to evolve, bringing new possibilities and solutions that will enhance meeting room experiences for business productivity.

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